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Property Portfolio

 

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Record Management

An important role of a managing agent is to ensure that the records for each property under management are maintained and recorded in an accurate and precise manner. Record management includes the following areas:

  • Maintain the strata roll.
  • Accurately prepare and maintain minutes of meetings and maintain the minute book.
  • Maintain the correspondence file.
  • Record and maintain notices under the applicable sections of the appropriate legislation (for example: Section 118, 119 and 120 of the Strata Schemes Management Act).
  • Issue minutes of delegated performance.
  • Maintain the common seal.
  • Attend to routine written and oral communication with the various stakeholders of your property.
  • Prepare and issue Section 109 certificates.
  • Obtain title or other searches when required.